Simple definitions of key terms related to SharePoint.
SharePoint can be a complex application with multiple functions that make your documents easier to find and work with. To help you understand some of the key terms that come up in a conversation about SharePoint, we’ve created the following glossary:
The ACE is an entry in an access control list (ACL) which grands or denies permission to view an item. This can be set to an individual user or a group and controls the Windows Integrity Level for the object.
This is the list that stores the Access Control Entities (ACE).
The URL which is used by a crawler to access and identify an item.
The feed that gives you information such as notifications and updates about people, documents, and tags that you are following.
This is an active workflow consisting of a sequence of actions.
A predefined action sequence.
An event which runs only after the completion of a defined previous action.
Alert Subscriptions are automatically generated when items such as documents are changed.
An additional user account in a different domain, but within the same “forest” as a user’s primary account.
This is a specific type of SharePoint document library which is used by administrators to distribute apps for SharePoint and Office to end users.
The directory on an index a query server where all files are stored to create a full-text index catalogue.
The period when an application is running.
An Internet site that where a collection of products and services developed by Microsoft and Partners are available.
The logical conditions that determine whether an individual user can be included in an audience.
A webpage the site collection administrator has designated as more relevant than other pages. The higher the level of authority that is assigned to a page, the higher the page appears in search results.
To deploy an add-in and establish add-in isolation automatically.
A web parts page containing a single web part zone and, a Content Editor web part.
A site created with the “Blank” site template.
This feature enables users to interact with back-end (LOB) data from within SharePoint and the Office Suite.
A special SharePoint site where the administrator can manage all sites and servers in a SharePoint farm running SharePoint products.
An XML-based language which is used to describe various elements, such as views and queries, in sites based on SharePoint technologies.
An XML formatted file which is used to migrate content between site collections, sites, and lists.
A region of the layout of a page which is populated dynamically with the value of the publishing page field it is bound to.
A named category of content types which is used to organise content types that have a similar purpose.
The unique identifier assigned to a content type.
The sequence of displaying content types.
A folder that storing resource files associated with a content type.
An XML definition describing the contents of a content type.
A set of properties providing information about the results when a URL is crawled. This information includes whether the content source, whether the crawl was successful, and information for any errors encountered.
The list of pages which will be crawled in order.
Meta data that can be accessed during a crawl.
A ribbon item or dropdown menu added to a site page.
A web part which is used to display items in a list.
The standard view of a list which appears when users access the list without specifying a view.
If a user store is not specified in FAST Search Authorisation, this is the starting point for expanding group membership.
An object created as part of a site or site collection. This can include root folders, default pages, and galleries. Deployment System Objects are not part of a template.
A factor of search ranking dependent on how well the indexed item matches query text.
Items which are excluded from being crawled by the administrator of the site or crawler.
The definition obtained during the crawl by an index serve. This is used to identify if any sentences in the item match the defined pattern.
The term an extracted definition applies to.
A group of users who have permission to manage all the servers in a server farm.
A custom farm solution which has full access to system resources and other sites in the farm.
A fragment of XML that defines a feature and its various attributes.
An item in the GUID which identifies a feature.
At a scope, this is a property which is associated with an active feature.
The scope at which activation of a feature is possible.
The source that returns search results for a given search query.
The location where items are deleted. These items are still visible for administrators and others with appropriate permissions.
This is the set of files that contain all index keys that have been extracted from a list of items.
An automatically generated and assigned string that identifies a unique document subject to the policies that have been defined for a Group Approval workflow.
A managed property in the metadata index which has been identified by the administrator as a good indicator of a highly relevant item. It is used to produce a high confidence result.
A highly relevant search result due to a precise match between a high confidence property value and the query text.
A SharePoint site which an add-in is installed to.
An integer which uniquely identifies a specific item in a SharePoint list.
A site collection which uses a specific set of synonyms, Best Bets, and keywords.
An alternate phrasing of a keyword.
An automatic process that determines the language code identifier (LCID) for document text.
A folder that contain documents or list items and is contained in a SharePoint List.
A page that lets users to create, view, or edit list items.
A web part that is used to display, edit, or view list items.
A GUID that identifies a list in a site collection.
A file that is stored in a folder in the “attachments” segment of a list.
An integer uniquely identifying a SharePoint list item.
An XML-based definition of list settings, including fields and views.
A GUID that identifies a list template.
A web part page displaying a list view.
A reusable web part component that generates HTML-based SharePoint lists.
This refers to the amount of Information that is stored in the Log File by SharePoint for a given transaction.
A word or phrase added to a SharePoint item, either as a social tag or in the managed keyword column.
A user group specific to the User Profile service.
A unique identifier that refers to a specific member group record.
A feature enabling users to connect to and interact with back-end (LOB) data from Office and SharePoint.
An object that has been reviewed and approved or rejected by a moderator.
The status of an object in the content approval process.
The hierarchical organisation of links between related content.
A form that is used to create a list item.
The farm-wide service responding to query requests from front-end web servers.
See: AppSource.
An authorisation allowing users to retrieve entire files.
A permission during the export or import of a whole SharePoint site.
The user account of the individual managing the import process for deployment packages.
A number uniquely identifying an organisation.
An object in the content database object that has no relationship with any other object.
A view supporting one or more visual pages. This is used to break up large sets of data into smaller sets to improve performance.
A farm that crawls content from another farm and responds to search queries from that farm.
A type of SharePoint site used by an individual user for their personal information and documents. This appears as My Site.
The main search catalogue listing content sources and settings related to a crawl.
A setting that specifies the category of users with permission to view the personal information of other users.
A condition of objects that were successfully created and deployed.
A process that saves a document or portions of the document to the SharePoint Hosting server.
The version of a list item that has been approved and can be seen by users.
An integer assigned to a document to indicate the status of that document version.
A document bound to a page layout that generates an HTML page for display.
A system to rank items in the search results that uses features which do not vary with different queries.
A two-dimensional table presenting data from an external source.
A value used to influence the algorithm that determines the ranking order of search results in SharePoint.
A document stored in a site’s root folder.
A database storing search-related information, including stored tables and procedures used for crawler data and document metadata.
A record of all the information from user searches.
A specific user account that the search service runs under.
A container for items after they are removed from the first stage recycle bin. These items can only be viewed by site collection administrators.
A default document library in the Team Site template.
A view of a list or web part page which every permitted user can see.
A cloud-enabled add-in integrating scenario-focused content and services into SharePoint.
A user with administrative permissions for a site collection.
A GUID identifying a site collection. The identifier is usually @SiteId or @webSiteId.
An option for a site collection that lets administrators to set levels for maximum number of users allowed and maximum storage allowed.
A field associated with a list or content type within a site collection or site.
A uniquely identifiable named collection of and fields storing metadata for lists within sites.
Each site definition specifies a name and contains a list of configurations for the site.
4-byte unsigned integer bit mask which specifies the properties which are unique to a site.
A GUID used to identify a site in a SharePoint site collection.
The status of a defined set of user rights for managing or accessing content on a site.
A name/value pair of strings serving as metadata for a site.
A reusable package containing a set of features, site definitions, and assemblies that apply to sites such as an Intranet, and that can be individually disabled or enabled.
XML-based site settings definition that includes lists, views, and formatting of elements such as page layout, text, and graphics.
The URL which has been identified by administrators at the point where an indexing crawl should start.
The component of a search rank that is independent of the search query.
A mechanism that allows a process or user account to perform operations on behalf of the current user.
A method of communication between two server components in which two-way trust is established.
The language used to display graphical elements and strings in the user interface.
A property of the user profile that contains the user’s preferred name.
The log of all changes that take place across any user profile.
When a property of any user profile is changed.
This refers to the process where records are imported to the user profile store from a directory service.
The database containing information about all user profiles.
A logical grouping of content permissions for users and groups for a third-party security or content system.
The scope of search that is displayed to users and site collection administrators.
The default group of users on a SharePoint site.
A component in the server-side which contains functionality related to the user interface.
Each comment that is added to a web discussion.
The GUID identifying a site in a SharePoint site collection.
A hash table of key/value pairs used to locate internal information for web parts.
A characteristic of a web part that can be configured to determine its behaviour.
T unique 16-byte value assigned to each web part type.
A string identifying a web part zone on a page.
The process which runs a work item.
The GUID used to identify a work item type.
The association between a workflow template and a content type or a specific list.
The workflow configuration file contains information that is necessary to create a workflow template from rules files and associate it with a specific list.
A list item that stores information about the past and current status of an item along with actions taken.
The Store of Workflow History Items
The GUID used to identify a workflow.
The file specifying the functional behaviour of a workflow.
An action or task in a workflow sequence.
The list of Workflow tasks for a business process.
An index where the first item has an index of zero.
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