SharePoint can be a complex application with multiple functions that make your documents easier to find and work with. To help you understand some of the key terms that come up in a conversation about SharePoint, we’ve created the following glossary:
Access Control Entity (ACE)
The ACE is an entry in an access control list (ACL) which
grands or denies permission to view an item. This can be set to an individual
user or a group and controls the Windows Integrity Level for the object.
Access Control List (ACL)
This is the list that stores the Access Control Entities
The URL which is used by a crawler to access and identify an
The feed that gives you information such as notifications
and updates about people, documents, and tags that you are following.
This is an active workflow consisting of a sequence of
A predefined action sequence.
An event which runs only after the completion of a defined
Alert Subscriptions are automatically generated when items
such as documents are changed.
An additional user account in a different domain, but within
the same “forest” as a user’s primary account.
This is a specific type of SharePoint document library which
is used by administrators to distribute apps for SharePoint and Office to end
The directory on an index a query server where all files are
stored to create a full-text index catalogue.
The period when an application is running.
An Internet site that where a collection of products and
services developed by Microsoft and Partners are available.
The logical conditions that determine whether an individual
user can be included in an audience.
A webpage the site collection administrator has designated
as more relevant than other pages. The higher the level of authority that is
assigned to a page, the higher the page appears in search results.
To deploy an add-in and establish add-in isolation
A web parts page containing a single web part zone and, a
Content Editor web part.
A site created with the “Blank” site template.
This feature enables users to interact with back-end (LOB)
data from within SharePoint and the Office Suite.
Central Administration Site
A special SharePoint site where the administrator can manage
all sites and servers in a SharePoint farm running SharePoint products.
Collaborative Application Mark-up Language (CAML)
An XML-based language which is used to describe various
elements, such as views and queries, in sites based on SharePoint technologies.
Content Migration Package
An XML formatted file which is used to migrate content
between site collections, sites, and lists.
A region of the layout of a page which is populated
dynamically with the value of the publishing page field it is bound to.
Content Type Group
A named category of content types which is used to organise
content types that have a similar purpose.
Content Type Identifier
The unique identifier assigned to a content type.
Content Type Order
The sequence of displaying content types.
Content Type Resource Folder
A folder that storing resource files associated with a
Content Type Schema
An XML definition describing the contents of a content type.
A set of properties providing information about the results
when a URL is crawled. This information includes whether the content source,
whether the crawl was successful, and information for any errors encountered.
The list of pages which will be crawled in order.
Meta data that can be accessed during a crawl.
A ribbon item or dropdown menu added to a site page.
Data View Web Part
A web part which is used to display items in a list.
Default List View
The standard view of a list which appears when users access
the list without specifying a view.
Default User Store
If a user store is not specified in FAST Search
Authorisation, this is the starting point for expanding group membership.
Deployment System Object
An object created as part of a site or site collection. This
can include root folders, default pages, and galleries. Deployment System
Objects are not part of a template.
A factor of search ranking dependent on how well the indexed
item matches query text.
Items which are excluded from being crawled by the
administrator of the site or crawler.
The definition obtained during the crawl by an index serve.
This is used to identify if any sentences in the item match the defined
The term an extracted definition applies to.
Farm Administrators group
A group of users who have permission to manage all the
servers in a server farm.
A custom farm solution which has full access to system
resources and other sites in the farm.
A fragment of XML that defines a feature and its various
An item in the GUID which identifies a feature.
At a scope, this is a property which is associated with an
The scope at which activation of a feature is possible.
The source that returns search results for a given search
First-Stage Recycle Bin
The location where items are deleted. These items are still
visible for administrators and others with appropriate permissions.
This is the set of files that contain all index keys that
have been extracted from a list of items.
Group Approval Document Identifier
An automatically generated and assigned string that
identifies a unique document subject to the policies that have been defined for
a Group Approval workflow.
High Confidence Property
A managed property in the metadata index which has been
identified by the administrator as a good indicator of a highly relevant item.
It is used to produce a high confidence result.
high Confidence Result
A highly relevant search result due to a precise match
between a high confidence property value and the query text.
A SharePoint site which an add-in is installed to.
An integer which uniquely identifies a specific item in a
A site collection which uses a specific set of synonyms,
Best Bets, and keywords.
An alternate phrasing of a keyword.
Language Auto Detection
An automatic process that determines the language code
identifier (LCID) for document text.
A folder that contain documents or list items and is
contained in a SharePoint List.
A page that lets users to create, view, or edit list items.
List Form Web Part
A web part that is used to display, edit, or view list
A GUID that identifies a list in a site collection.
List Item Attachment
A file that is stored in a folder in the “attachments”
segment of a list.
List Item Identifier
An integer uniquely identifying a SharePoint list item.
An XML-based definition of list settings, including fields
List Template Identifier
A GUID that identifies a list template.
List View Page
A web part page displaying a list view.
List View Web Part
A reusable web part component that generates HTML-based
This refers to the amount of Information that is stored in
the Log File by SharePoint for a given transaction.
A word or phrase added to a SharePoint item, either as a
social tag or in the managed keyword column.
A user group specific to the User Profile service.
Membership Group Record Identifier
A unique identifier that refers to a specific member group
Microsoft Business Connectivity Services
A feature enabling users to connect to and interact with
back-end (LOB) data from Office and SharePoint.
An object that has been reviewed and approved or rejected by
The status of an object in the content approval process.
The hierarchical organisation of links between related
A form that is used to create a list item.
Office SharePoint Server Search service
The farm-wide service responding to query requests from
front-end web servers.
Open Item Permission
An authorisation allowing users to retrieve entire files.
Open Web Permission
A permission during the export or import of a whole
The user account of the individual managing the import
process for deployment packages.
A number uniquely identifying an organisation.
An object in the content database object that has no
relationship with any other object.
A view supporting one or more visual pages. This is used to
break up large sets of data into smaller sets to improve performance.
A farm that crawls content from another farm and responds to
search queries from that farm.
A type of SharePoint site used by an individual user for
their personal information and documents. This appears as My Site.
The main search catalogue listing content sources and
settings related to a crawl.
A setting that specifies the category of users with
permission to view the personal information of other users.
A condition of objects that were successfully created and
Publish to Server
A process that saves a document or portions of the document to the SharePoint Hosting server.
The version of a list item that has been approved and can be
seen by users.
An integer assigned to a document to indicate the status of
that document version.
A document bound to a page layout that generates an HTML
page for display.
Query Independent Rank
A system to rank items in the search results that uses
features which do not vary with different queries.
A two-dimensional table presenting data from an external
A value used to influence the algorithm that determines the
ranking order of search results in SharePoint.
A document stored in a site’s root folder.
A database storing search-related information, including
stored tables and procedures used for crawler data and document metadata.
Search Query Log
A record of all the information from user searches.
Search Service Account
A specific user account that the search service runs under.
Second-Stage Recycle Bin
A container for items after they are removed from the first
stage recycle bin. These items can only be viewed by site collection
Shared Documents Library
A default document library in the Team Site template.
A view of a list or web part page which every permitted user
A cloud-enabled add-in integrating scenario-focused content
and services into SharePoint.
Site Collection Administrator
A user with administrative permissions for a site
site collection identifier
A GUID identifying a site collection. The identifier is
usually @SiteId or @webSiteId.
Site collection Quota
An option for a site collection that lets administrators to
set levels for maximum number of users allowed and maximum storage allowed.
A field associated with a list or content type within a site
collection or site.
Site Content Type
A uniquely identifiable named collection of and fields
storing metadata for lists within sites.
Each site definition specifies a name and contains a list of
configurations for the site.
4-byte unsigned integer bit mask which specifies the
properties which are unique to a site.
A GUID used to identify a site in a SharePoint site
The status of a defined set of user rights for managing or accessing
content on a site.
A name/value pair of strings serving as metadata for a site.
A reusable package containing a set of features, site definitions, and assemblies that apply to sites such as an Intranet, and that can be individually disabled or enabled.
XML-based site settings definition that includes lists,
views, and formatting of elements such as page layout, text, and graphics.
The URL which has been identified by administrators at the
point where an indexing crawl should start.
The component of a search rank that is independent
of the search query.
A mechanism that allows a process or user account to perform
operations on behalf of the current user.
A method of communication between two server components in
which two-way trust is established.
The language used to display graphical elements and strings
in the user interface.
User Display Name
A property of the user profile that contains the user’s
User Profile Change Entry Log
The log of all changes that take place across any user
User Profile Change Event
When a property of any user profile is changed.
User Profile Import
This refers to the process where records are imported to the
user profile store from a directory service.
User Profile Store
The database containing information about all user profiles.
A logical grouping of content permissions for users and
groups for a third-party security or content system.
The scope of search that is displayed to users and site
The default group of users on a SharePoint site.
A component in the server-side which contains functionality
related to the user interface.
Web Discussion Comment
Each comment that is added to a web discussion.
The GUID identifying a site in a SharePoint site collection.
Web Part Cache
A hash table of key/value pairs used to locate internal
information for web parts.
Web Part Property
A characteristic of a web part that can be configured to
determine its behaviour.
Web Part Type Identifier
T unique 16-byte value assigned to each web part type.
Web Part Zone Identifier
A string identifying a web part zone on a page.
Work Item Process
The process which runs a work item.
Work Item Type Identifier
The GUID used to identify a work item type.
The association between a workflow template and a content
type or a specific list.
Workflow Configuration File
The workflow configuration file contains information that is
necessary to create a workflow template from rules files and associate it with
a specific list.
Workflow History Item
A list item that stores information about the past and
current status of an item along with actions taken.
Workflow History List
The Store of Workflow History Items
The GUID used to identify a workflow.
Workflow Mark-up File
The file specifying the functional behaviour of a workflow.
An action or task in a workflow sequence.
Workflow Task List
The list of Workflow tasks for a business process.
Zero Based Index
An index where the first item has an index of zero.